In attempts to find a universal approach to managing any project, humanity has developed a significant number of PM techniques and methodologies. A project usually has a number of internal stages within each phase. They can vary greatly depending on the scope of work, the team, the industry, and the project itself. Muhammad Raza is a Stockholm-based technology consultant working with leading startups and Fortune 500 firms on thought leadership branding projects across DevOps, Cloud, Security and IoT. Educational Guides Guides and tools to unlock better work management.

project management for software development

The waterfall methodology empahsizes a linear progression of development. Agile manifesto written in 2001, developers collaborate with customers as they build software, iteratively implementing and testing software adjustments as they go. Project management is a careful undertaking and requires a unique skillset that not just any person can offer. Estimated effort demanded to complete the project under any given conditions and constraints. When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Digital asset management Manage and distribute assets, and see how they perform.

Project management for software development: a complete guide

It has a very low learning curve, making it ideal for small developer shops. Getting set up initially requires minimal effort and managing the project management tool is fairly easy as well. If your development team practices Scrum or Agile development practices, you will want to include PM software that offers Sprint tracking, velocity charts, Scrum boards, and burn-down reports. ProofHub lets teams collaborate, organize and deliver on projects across an organization.

  • Scoro is also great if you send invoices — the tool lets you send quotes and bills with ease via the app itself.
  • The idea of the MVP strategy is to gather and analyze customer feedback to know if they like this product and want to buy it.
  • Facilitate people on the business and development sides of the team to work together closely, day-to-day.
  • Part of their mission is to help people free up mental space by getting all of their tasks down in one place — with the added mental capacity, individuals can think bigger and better.
  • An intuitive project management platform with attentive customer support.
  • Is a work management solution created for companies working on highly complex engineering projects, such as in the energy sector .

Anything is possible with the most powerful work management software at your fingertips. Project Resource Planning Plan and allocate resources for timely delivery. Resource Management View team workloads and reallocate tasks to avoid burnout. Project Tracking Track progress and monitor multiple projects with dashboards. Project Managers Plan Agile projects, track deadlines, and deliver results. To start working with a specific task, you need to open the card, receive and use all the necessary information, and drag it after the work is done.

Project risk management

One of the key outputs of project planning is a set of project deliverables. These are the specific items that the project will result in, which could range from new software products to security patches. Traditionally, software teams might brainstorm with a physical whiteboard, but a good software project management solution can make that whiteboard digital. In this guide, we’ll discuss the importance of software project management and some benefits you’ll see from investing in a project management platform for software teams. To create your software project management plan, you must start by asking the right questions. Simply put, software project management is the process of overseeing the development of a software product.

project management for software development

In software development, you want to be open to change since the industry moves very quickly. The work breakdown structure is a tree structure that shows a subdivision of the activities required to achieve an objective – for example a portfolio, program, project, and contract. The WBS may be hardware-, product-, service-, or process-oriented (see an example in a NASA reporting structure ).

Easy Project

The ability to track progress helps coworkers understand everyone’s personal input in achieving the common goal, resulting in a focus on completing the task well and on time. No standard procedures within the process, as well as the fixed iterations, are required in Kanban, as opposed to Scrum. The project development is based on the workflow visualization through a Kanban board, usually represented by sticky notes and whiteboards or online tools like Trello. The Sprint Backlog is a list of tasks the team must complete to deliver an increment of functional software at the end of each Sprint. In other words, team members agree on which product items to deliver and define a plan on how to do so. BMC works with 86% of the Forbes Global 50 and customers and partners around the world to create their future.

Understanding when to promote creativity and when to adhere to the project schedule is essential when managing software projects. A company may be able to produce and release code more quickly without software project management people. On the other hand, hiring a certified professional to manage these areas can open new doors and assist the organization in achieving its goals more swiftly and comprehensively. Maintaining effective communications between the client and the developers is important. One cannot expect the developers to articulate the work status or any details that might crop up while halfway through the building process to the client side.

The project management software also has multi-user workflows and documents, with a detailed dashboard and ability to generate metric reports. Accelo bills themselves as “project management software for profitable projects.” With Accelo, users can not only plan projects and deliver client work, but also track results and automate processes. If you’re looking for more traditional project management, Accelo has drag-and-drop Gantt charts, or if you’re looking for more team-focused features, they’ve got team scheduling capabilities. Yodiz is a popular project management software among teams who really want to lean into Agile and Scrum methodologies.


Determine the timeline of the project, being sure to take into account the requirements of higher-level management, developers, designers, product owners, etc. Scrum is usually the method of choice in the world of software development, though it’s not uncommon for managers and teams to adopt a hybrid model of sorts. Let’s get into the planning stage while keeping in mind that we’re not going by the waterfall method here. So while any good project requires some initial planning, software development, in particular, requires constant reevaluation and openness to change. In 2001, 17 software developers came together and created what would be known as the Manifesto for Agile Software Development or the Agile Manifesto.

Each team member should also understand what their role within the project is and what’s expected from them. This information is usually documented, too, and distributed among the project team. At the project acceptance stage, the solution or a set of deliverables is rolled out to a staging environment, where it’s beta tested.

It’s crucial to find software project managers who can effectively communicate with various people when a large team is required for a project. Outlining a clear scope of the project clarifies the aim or end use of the software, which helps mold the development process accordingly. Besides that, scope is a measure of the requirements that need to be successfully delivered to the client. Determining the scope of the project assures that everything required to successfully complete the project is kept in order. Project managers give due emphasis for scope management in their projects. It is formulated beforehand, during the planning phase and serves as the foundation for all the subsequent stages.

Tour the product and try Scoro for free for 14 days, no credit card required. Smartsheet is an online work execution platform excellent for managing and automating collaborative work. Workzone was built by experienced ad executives who wanted to help agencies and creative teams get visibility into all of their work.


As the project manager, you are responsible for successfully completing your project. Look at both the individual sprint as well as the project as a whole, and focus on success, failure, and areas of improvement. As you take time to evaluate, share your findings with both the development team and the larger stakeholder group .

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Know the strengths of their developers and assign them to tasks accordingly. You don’t need deep technical knowledge of their skillsets, but you should know what they do best and what they like to do most. Some projects will offer you the latitude to give developers a chance to learn a new skill, while others may have time or priority constraints that force you to call on a developer’s particular strengths.


The Agile approach is often mistakenly considered to be a single methodology. Yet, there are dozens of methodologies and certain practices that have not been touched upon in this research. Similar to the abovementioned Agile practices and frameworks, Crystal allows for early, frequent shipment of working software while removing bureaucracy and distractions. In addition, CI helps maintain the shared code, eliminating the integration issues. Thus, the product’s mainline is robust and clean and can be rapidly deployed. Keeping in mind that technologies become obsolete increasingly faster, delaying an irreversible design decision is a wise move.

In fact, PWC found that 77% of high-performing teams use project management software. An individual who oversees a project’s overall planning, design, execution, supervision, control, and closure is known as a project manager. An important role in the success of projects is played by the project manager. The challenges of efficient project management in the pipeline of software development are increasing more than ever as businesses enter the tech storm of the twenty-first century.

Beside WBS for project scope management, there are organizational breakdown structure , cost breakdown structure and risk breakdown structure. The objective of project management is to produce a complete project which complies with the client’s objectives. In many cases, the objective of project management is also to shape or reform the client’s brief to feasibly address the client’s objectives.

The 7 Best Project Management Tools for Software Development

While Scrum was introduced far before the Agile Manifesto, it relies on Agile principles and is consistent with the values stated in that document. Agile is an umbrella term for a vast variety of methodologies and techniques, sharing the principles and values described above. The most popular frameworks and practices are Scrum, Kanban, Hybrid, Lean, Bimodal, XP, and Crystal. Before discussing them in more detail, let’s look at their key features.

Learn How to Manage a Software Project From Experience

But setting actionable goals, measuring team performance, and giving constructive feedback makes a great impact on how the job gets done. During this stage, a project manager may establish several other plans including quality assurance, configuration management, etc. As a project manager, it is crucial that you accurately specify these time, cost, and effort estimations, as all future planning and executions are dependent on these projections. A project planning template can help you begin mapping out your strategy.

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